Forms used by Woodsworth
These are all downloadable from this page. Some are also available in the Photocopy Room on the 2nd floor. Or ask staff.
You may want to keep a copy of the completed form. Members can photocopy for free. (Limits per month.)
Accessibility and accommodation
Accommodation for disabilities request forms
These forms are to be used with the procedure for requesting accommodation for residents with disabilities.
- Accommodation request form (2 pages)
- Medical documentation for accommodation request
- Advocacy consent letter for accommodation request
(Designate someone to help you with the accommodation procedure)
– The request is completed by members. Give to Management for followup. Management will contact you in order to work out an accommodation plan for you.
See also: Priority move application form
Arrears and evictions
From the Occupancy Bylaw. Used by the co-op for these procedures.
See the forms on this page or as attachments to the Occupancy Bylaw:
Evictions and arrears
Schedule D: Notice to Appear for Arrears
Schedule E: Notice to Appear
Schedule F: Board of Directors’ Eviction Decision for Arrears
Schedule G: Board of Directors’ Eviction Decision
Schedule H: Notice of Eviction Decision for Arrears
Schedule I: Notice of Eviction Decision
Schedule J: Performance Agreement Arrears
Schedule K: Performance Agreement
Co-signer Agreement
– Organizational Bylaw
Co-signer agreement for an applicant’s or member’s financial obligations
Board notices to members or committees
Email to members from the co-op – Electronic communications agreement
Electronic communications agreement
This gives Woodsworth permission to email a member documents such as general members’ meeting agendas and other notices. The Organizational Bylaw Article 26.2 , Giving Notices, Electronic Mail (d) and Delivery about Electronic Mail (e) describes this requirement.
– Completed by member, give to Management for implementation and tracking.
Notice to appear – NTA:
These forms are for a Notice to appear for arrears or other issue.
A notice that tells a member that they must attend a Board meeting due to arrears or another reason. There are also forms to document any decision by the Board of Directors for arrears or for non-arrears situations and official notices to the member(s) to give them of the decision to evict. The Occupancy Bylaw also has performance agreement forms for arrears and non-arrears situations.
– Completed by the Corporate Secretary or designated director or Management as directed. This may be part of an eviction procedure.
Request for appearance – RFA:
This form is for a Request for appearance at a Board meeting (RFA) to attend a Board meeting. This is not an eviction procedure.
– Completed by the Corporate Secretary or designated director or Management as directed.
Board and committees
Code of Conduct
Woodsworth Code of Conduct
From the Organizational Bylaw. Applicable to all members, volunteers and staff.
Committee expense form – for reimbursement or advance (finance and budget)
Committee expense form
– To be completed by committee chair or designated person and given to Management for a cheque to be drawn.
Committee request – creating a new committee
A request to form a new committee or sub-committee. See Organizational Bylaw.
– To be completed by one or more members and give to Management for the Board agenda.
Confidentiality and Conflict of Interest Agreement
Confidentiality and conflict of interest agreement
-From the Organizational Bylaw. Completed by directors and committee members. Give to Management for tracking and filing. Also required for the Spending Bylaw – quote and bid process.
Consent Form for Directors for Sharing Information
Schedule E: Consent Form for Directors for Sharing Information
Based on PIPEDA. Organizational Bylaw.
Director’s Ethical Conduct Agreement
Schedule C: Director’s Ethical Conduct Agreement
– Completed by directors. Organizational Bylaw.
Elections
Board nomination form
Nomination form for Board of Directors (elections)
Nomination form for elected committees and delegates
Nomination form for Committees and Delegates
– Forms are completed by candidates. The Elections Committee uses these forms for the co-op elections. For more information, contact the committee at nominate@woodsworthcoop.ca
Housing charge subsidy forms
All occupants of assisted households, including non-members aged 16 years and older must
sign:
– Appendix A, Occupancy Bylaw: Member Charge
– Appendix B: Household Members
– Appendix C: Housing Charge Subsidy Terms and Agreement of this Occupancy Bylaw
including members and any non-member occupants aged 16 years or older, and
– All members and any non-member occupants aged 16 years and older must be listed and sign
Schedule A, Housing Charge Assistance Bylaw: Application for Housing Charge Subsidy and
any other forms required by the Housing Charge Assistance bylaw
Application for housing charge subsidy
– Part of the Housing Charge Subsidy Bylaw #81, Schedule A
Application for housing charge subsidy
Terms and Agreement
– Part of the Occupancy Bylaw, Appendix C
Housing Charge Subsidy Terms and Agreement – Occupancy Bylaw: Article 3.7 and Appendix C
Emergency Housing Charge Assistance – application and agreement
Application and agreement for Emergency Housing Charge Assistance
Human rights
Human rights complaint form
Form for making a complaint to the co-op about a violation of the co-op’s Human Rights By-law. The Board does not have to wait for a specific complaint but will deal with specific situations where there are reasonable grounds to believe a breach of the By-law has occurred. For more information, see the Human Rights Bylaw.
– Completed by members. Give to Management or to a director. The Board must deal with the complaint by assigning a Complaints Officer. See Human Rights Bylaw Attachment A for the procedure. Attachment B Humans Rights By-law Complaint Form.
Incident report form
What happened? List full names of anyone involved. List anything that may have contributed to the accident or problem (e.g. poor lighting). Describe outcome (e.g. harm, damage).
– Member should complete it and give it to Management.
Members’ Meetings
Request for an agenda item at a members’ meeting
Members Meeting – agenda item submission form
– See 2.2 about requests in the Member meeting process guide (GMM, AGM).
– To be completed and sent to Woodsworth Management, either via email at woodsworthadmin@rogers.com or in person at 133 Wilton Street, Suite 201.
Membership, relocation, long-term guests, and sublets
Occupancy Agreement
Occupancy Agreement: Schedule A, Occupancy Bylaw #82
This must be signed by members when they accept a unit in Woodsworth.
Long-term guests and Turning 16s who already live in Woodsworth with others must sign this agreement after membership approval by the Board of Directors. Without this agreement, they are not members.
– Completed by Management. Signed by members and witnessed by Management.
Membership application
This is only available to applicants when they attend an information session hosted by the Membership Committee. Completed forms are part of the membership application process and after the applicant is accepted or refused, they are kept on file by Management.
Internal relocation application form
Internal relocation request form
A request to join the internal moves list. There is an overview of unit allocation procedures, based on the Membership Bylaw #84. For more information, see the Membership Bylaw.
– Completed by members. Give to Management to be added to the internal waiting list.
Interview report for directors and management; proof of principal residence
Interview report and tracking document
This form is used to track membership applications by the co-op and not used by members. However members may find the checklist of the process of member approval useful. It is part of the Membership Bylaw attachment B.
Long-Term Guests – application and agreement
Application form: Request for long-term guest status
The Board must approve such requests. All members of the unit must agree to the request.
– Completed by members. Given to Management for Board agenda.
After a guest is approved as a long-term guest, Management will contact the member about signing the long-term guest. Required for applying for membership as a resident or guest in a member’s unit.
– Completed by Management after Board approval. Signed by long-term guest and members in the household. Witnessed by Management.
Priority move application form
For members experiencing medical / disability accommodation needs, severe financial hardship, or domestic violence. This form was created by Woodsworth to work with the process in the Membership Bylaw.
Priority moves application form
Sublets (sub-occupancy)
The Occupancy Bylaw discusses the regulations for sub-occupancies.
Sub-occupancy request form
The first step in co-op approval of a sublet (sub-occupancy) based on the Occupancy Bylaw.
– Completed and signed by all members in the unit and the sub-occupants. Give to Management for Board approval.
Sub-occupancy agreement
Sublets are approved by the Board of Directors if the sublet is for more than one (1) month. The agreement must be signed before the sub-occupancy begins. For more information see, the details – Occupancy Bylaw.
– Completed and signed by all members in the unit and the sub-occupants, witnessed by Management. Filed with Management.
Penthouse party room reservation system
https://www.woodsworthcoop.ca/index.php/penthouse-reservation-system/
Reserve online or contact the office.
Work orders for repairs and maintenance
You can submit maintenance requests on paper with the form or use the online request system.
Work orders repair form
If you use the paper form, you must get it to management – through the lobby mail slot or the locked box in the garage on the maintenance room door or by email.
Forms attached to bylaws and policies
Accommodation Policy for Residents with Disabilities
Accommodation request form
Medical documentation for accommodation request
Advocacy consent letter for accommodation request
(Designate someone to help you with the accommodation procedure.)
Human Rights complaint
Attachment B Humans Rights By-law Complaint Form
Membership (Member Approval and Unit Allocation) Bylaw
Schedule E: Internal Relocation Application Form
Attachment B: Interview Report for Directors and Management; Proof of Principal Residence (tracking document)
Priority move application form
This form was created by Woodsworth to work with the process in the Membership Bylaw.
Co-signer Agreement
– Organizational Bylaw
Co-signer agreement for an applicant’s or member’s financial obligations
Occupancy Bylaw
Schedule A: Occupancy Agreement
Appendix A: Member Charges
Appendix B: Household Members
Appendix C: Housing Charge Subsidy Terms and Agreement
Appendix D: Special Needs Unit Terms – not currently used
Schedule B: Long-term Guest Agreement
Schedule C: Sub-Occupancy Agreement
Schedule D: Notice to Appear for Arrears
Schedule E: Notice to Appear
Schedule F: Board of Directors’ Eviction Decision for Arrears
Schedule G: Board of Directors’ Eviction Decision
Schedule H: Notice of Eviction Decision for Arrears
Schedule I: Notice of Eviction Decision
Schedule J: Performance Agreement Arrears
Schedule K: Performance Agreement
Organizational Bylaw
Schedule B: Confidentiality and Conflict of Interest Agreement
Schedule C: Director’s Ethical Conduct Agreement
Schedule D: Co-signer Agreement for an applicant’s or member’s financial obligations
Schedule E: Consent Form for Directors for Sharing Information
Schedule F: Woodsworth Code of Conduct
Schedule G: Woodsworth Board Of Directors Nomination Form
Schedule H: Woodsworth Committee And Delegate Nomination Form