Forms used by Woodsworth
These are all downloadable from this page. Some are also available in the Photocopy Room on the 2nd floor. Or ask staff.
You may want to keep a copy of the completed form. Members can photocopy for free. (Limits per month.)
Accessibility and accommodation
Accommodation for disabilities request forms
These forms are to be used with the procedure for requesting accommodation for residents with disabilities.
– The request is completed by members. Give to Management for followup. Management will contact you in order to work out an accommodation plan for you.
Arrears and evictions
From the Occupancy Bylaw. Used by the co-op for these procedures.
Evictions and arrears
Board notices to members or committees
Notice to appear – NTA:
These forms are for a Notice to appear for arrears or other issue.
A notice that tells a member that they must attend a Board meeting due to arrears or another reason. There are also forms to document any decision by the Board of Directors for arrears or for non-arrears situations and official notices to the member(s) to give them of the decision to evict. The Occupancy Bylaw also has performance agreement forms for arrears and non-arrears situations.
– Completed by the Corporate Secretary or designated director or Management as directed. This may be part of an eviction procedure.
Request for appearance – RFA:
This form is for a Request for appearance at a Board meeting (RFA) to attend a Board meeting. This is not an eviction procedure.
– Completed by the Corporate Secretary or designated director or Management as directed.
See also: Email to members from the co-op
Committees
Committee expense form – for reimbursement or advance (finance and budget)
Committee expense form
– To be completed by committee chair or designated person and given to Management for a cheque to be drawn.
Creating a new committee, a request form
A request to form a new committee or sub-committee. See Organizational Bylaw.
– To be completed by one or more members and give to Management for the Board agenda.
Confidentiality and Conflict of Interest Agreement
Confidentiality and conflict of interest agreement
– Completed by directors and committee members. Give to Management for tracking and filing.
Code of Conduct
Woodsworth Code of Conduct
Applicable to all members, volunteers and staff.
Directors
Consent Form for Directors for Sharing Information
Schedule E: Consent Form for Directors for Sharing Information
Based on PIPEDA.
Director’s Ethical Conduct Agreement
Schedule C: Director’s Ethical Conduct Agreement
– Completed by directors.
Elections
Board nomination form
Nomination form for the board of directors (elections)
Nomination form for elected committees and delegates
Nomination form for Committees and Delegates
– Forms are completed by candidates. The Elections Committee uses these forms for the co-op elections. For more information, contact the committee at elections@woodsworthcoop.ca
Email to members from the co-op
Electronic communications agreement
Electronic communications agreement
This gives Woodsworth permission to email a member documents such as general members’ meeting agendas and other notices. The Organizational Bylaw Article 26.2 , Giving Notices, Electronic Mail (d) and Delivery about Electronic Mail (e) describes this requirement.
– Completed by member, give to Management for implementation and tracking.
Human rights
Human rights complaint form
Form for making a complaint to the co-op about a violation of the co-op’s Human Rights By-law. The Board does not have to wait for a specific complaint but will deal with specific situations where there are reasonable grounds to believe a breach of the By-law has occurred. For more information, see the Human Rights Bylaw.
– Completed by members. Give to Management or to a director. The Board must deal with the complaint by assigning a Complaints Officer. See Human Rights Bylaw Attachment A for the procedure.
Incident report form
What happened? List full names of anyone involved. List anything that may have contributed to the accident or problem (e.g. poor lighting). Describe outcome (e.g. harm, damage).
– Member should complete it and give it to Management.
Membership, relocation, long-term guests, and sublets
Occupancy Agreement
Occupancy Agreement: Schedule A, Occupancy Bylaw #82
This must be signed by members when they accept a unit in Woodsworth.
Long-term guests and Turning 16s who already live in Woodsworth with others must sign this agreement after membership approval by the Board of Directors. Without this agreement, they are not members.
– Completed by Management. Signed by members and witnessed by Management.
Membership application
This is only available to applicants when they attend an information session hosted by the Membership Committee. Completed forms are part of the membership application process and after the applicant is accepted or refused, they are kept on file by Management.
Internal relocation application form
Internal relocation request form
A request to join the internal moves list. There is an overview of unit allocation procedures, based on the Membership Bylaw #84. For more information, see the Membership Bylaw.
– Completed by members. Give to Management to be added to the internal waiting list.
Long-Term Guests
Application form: Request for long-term guest status
– Completed by members. Given to Management for Board agenda.
After a guest is approved as a long-term guest, Management will contact the member about signing the long-term guest. Required for applying for membership as a resident or guest in a member’s unit.
– Completed by Management after Board approval. Signed by long-term guest and members in the household. Witnessed by Management.
Sublets (sub-occupancy)
The Occupancy Bylaw discusses the regulations for sub-occupancies.
Sub-occupancy request form
The first step in co-op approval of a sublet (sub-occupancy) based on the Occupancy Bylaw.
– Completed and signed by all members in the unit and the sub-occupants. Give to Management for Board approval.
Sub-occupancy agreement
Sublets are approved by the Board of Directors if the sublet is for more than one (1) month. The agreement must be signed before the sub-occupancy begins. For more information see, the details – Occupancy Bylaw.
– Completed and signed by all members in the unit and the sub-occupants, witnessed by Management. Filed with Management.
Work orders – a link to online form for repairs
Work Order Request Portal
– Completed by members. Retrieved by Management for follow-up.
Work Order Evaluation Form
– Completed by members. Give to Management.