Tag: email

Notices: getting or sending email to the co-op

The updated Organizational bylaw creates new rules for the co-op and members about notices, including electronic mail / email.

It stipulates that members can sign a form consenting to notices by electronic mail and the form must state an e-mail address for notices and documents.  Members can also cancel their consent or change their email address in writing.

If you have not signed a consent form, and wish the convenience of receiving email from the co-op, talk to Management about the Electronic Communication Agreement Form:

The bylaw in Article 26 outlines what can be sent by email, such as

• notices of members’ meetings, agendas and documents to be presented or discussed at a meeting

• notices about the co-op, the co-op property or co-op activities that the board or staff decides to send to all members or a large portion of the membership (such as all members on a floor) notices personal to a member or responses to e-mails from a member.

Notices and documents by e-mail are considered delivered at the time of sending.

What cannot be sent by email:

There are specific rules about what you cannot send to the co-op by email, such as
• credit check authorizations
• occupancy agreements, including all attachments, schedules and appendices
• statements of income and household composition, as applicable
• co-signer or guarantee agreements
• long-term guest agreements
• sub-occupancy agreements
• requisitions or petitions
• Directors’ Ethical Conduct Agreements, Confidentiality and Conflict of Interest Agreements
• consents to serve as Director or any similar documents such as nomination forms
• confidential information complaints
• human rights complaints
• other complaints under co-op by-laws.

The bylaw also talks about delivery of paper notices – such as handing personally to the member or another adult in the member’s unit. And it also mentions ordinary mail – Canada Post – at their co-op unit or last known address.

Only one notice or one copy of a document needs to be given for each unit.

A minor error or omission in any notice will not affect any decision made by the board or members. This includes accidentally failing to give notice or a document to someone. It also includes someone not receiving a notice or document that has been delivered or sent.

The Organizational Bylaw article 26 does not include notices about an eviction which are governed by the Occupancy By-law.

Committees

A list of active Woodsworth committees.

More information in the Member Directory (print) published annually including committee makeup and the list of mail addresses in the Contact pages.

If you wish to form a new committee or sub-committee, please use this form.
https://www.woodsworthcoop.ca/index.php/committee-request-form/

Block Reps
A volunteer committee with representatives from each floor of the mid-rise and street who welcomes newcomers and helps their neighbours with information. They coordinate our twice-annual clean-up days. Check the member directory for the name of your Block Rep.

Bylaw Committee
This volunteer committee makes recommendations to the Board and membership,  posts draft  bylaw and policy amendments and explanatory notes, as needed. The bylaws and policies are all posted on the website. There is a committee-developed Committee policy.
Email:  bylaws@woodsworthcoop.ca

Conflict Mediation Committee
(previously: Grievance Committee, Reconciliation Committee)
A fully elected committee which includes a Board member and operates under the Reconciliation Bylaw. See 6 steps to repair for procedure.
Email: woodsworthconflictmediation@gmail.com

DEI Committee (Diversity Equity and Inclusion)
The objective of the Diversity, Equity, and Inclusion (DEI) Committee is to promote a culture of respect and fairness‬ within Woodsworth by ensuring all members feel valued, respected, and heard. A volunteer committee.
Email:  DEI@woodsworthcoop.ca

Display Case Committee
The committee intends to continue using the display case in the lobby as an evolving, ever changing gallery of creative and artistic talent. Email:  display@woodsworthcoop.ca

Editorial  Committee
The committee is responsible for the publication of the Woodsworth Weekly.
The committee operates under the Newsletter Bylaw and policies with an elected chair. There is also a subcommittee responsible for printing the newsletter – the Production Team.
Email:  editorial@woodsworthcoop.ca
Weekly Submissions (newsletter): weekly@woodsworthcoop.ca

Elections Committee
This committee has an elected chair and is responsible for co-op elections. They follow the regulations in the Organizational Bylaw. Email address:  nominate@woodsworthcoop.ca
– Co-op elections
– Election Results
– Election regulations (from the Organizational Bylaw)
Email:  elections@woodsworthcoop.ca

Finance Committee
The committee is made up of directors and members at large, normally appointed by the Board, based on the Organizational Bylaw. Reports about operating and capital budgets, audit, related information.

Green Energy Committee
Reports from the committee. Volunteer committee working on funding and planning energy efficient heating and cooling in Woodsworth.
Email:  greenenergy@woodsworthcoop.ca

Landscape Committee
A volunteer committee that creates and maintains communal gardens and helps with the co-op  Clean-ups
They are responsible for the Landscape Room which has tools and equipment and for a budget. Members own private space (back yards) are not part of their mandate, except for trees.

Member Computer Committee
Responsible for the member computer on the second floor including equipment and software. See the A-Z Handbook for co-op members.
Email: woodsworthcomputer@gmail.com

Member Directory Committee
This committee with an elected chair produces a directory of members on behalf of the co–operative by following this by–law.

Membership Committee
The fully elected committee operates under the Member Approval and Unit Allocation Bylaw
They are responsible for the recommending people to the Board for membership, but not for unit allocation. (Management takes charge of moves and unit allocation.) There are explainers and news related to membership on the website: Membership, long-term guests and relocation
Occasional documents from the Membership Committee.
Email:  woodsworthmembership@gmail.com

 

Social Committee
Based on Woodsworth practice, the chair of this volunteer committee is elected and manages the social committee budget. See Woodsworth Socials. and Clean-ups.
Email: socialwoodsworth@gmail.com

Strategies for Staying (S4S)
The volunteer committee focuses on aging in place and accessibility for all members. It supports members through policies, advice to the co-op, events, and lists of resources for seniors and people living with disabilities.
S4S Information Sources for disabled and seniors
S4S articles and minutes
Email:  woodsworths4s@gmail.com

Woodsworth Website
A volunteer committee who are responsible for Woodsworth’s official website –  www.woodsworthcoop.ca
About the website
Email:  website@woodsworthcoop.ca

Confidentiality and Conflict of Interest Agreement
Directors, committee members, and staff must sign the agreement and submit a copy to their chair or Board as well as a copy for Management files.
Confidentiality and conflict of interest agreement