Category: Property management

Office news. See also regular reports in the Weekly newsletter.

Management Weekly Update – April 3, 2020

Reminders

To help keep you and your neighbors safe, we ask you that you comply with the following:

DO NOT

·       Congregate in common areas

·       Gather in groups of more than 5 people

·       Flush paper towels, sanitary wipes, or feminine hygiene products down the toilet, even those that are labeled “flushable”. These products do not dissolve and can cause damage or cause blockage to plumbing which can lead to flooding.

DO

·       Practice social distancing

·       Limit the number in an elevator car to 1 person or 1 household

·       Stay home, if you can

·       Wash your hands often

·       Learn about the symptoms of COVID-19, how it spreads and how to prevent illness

·       Get your information from reliable sources such as the Public Health Agency of Canada, and provincial, territorial and municipal public health authorities

·       If the news media is making you feel anxious, take a break from it

** Please be advised Garage power washing has been cancelled until further notice.

** In accordance with regulation, the monthly fire system test will be carried out on Tuesday, April 7th between 8am-5pm.

Thank you for your cooperation. Together we can help control the spread of this virus.
Management

Moving into and around Woodsworth: a guide to bylaws and policies

Updated:  2023-11-02

This only applies to those who are members of Woodsworth and are allowed to move into or relocate in Woodsworth, based on the Occupancy and Membership Bylaws.

Woodsworth has a number of bylaws and policies that outline the unit maintenance responsibilities of the co-operative and the members.  There may be conflicting rules. Bylaws have precedence over policies. The Board can review queries and inconsistencies.

The by-laws and policies tell you what you can expect:

  • when you move into a unit (unit condition),
  • what changes you can make or are responsible for when you are living  here, and
  • how to make improvements including painting,
  • what you are responsible for when you move out of Woodsworth or relocate to a different unit within the co-op. These apply whether you are making an internal move or moving into Woodsworth for the first time.
  • how you apply for a unit or to relocate.
Applying to relocate or request a unit in Woodsworth

There are detailed rules about allocation units and about members’ requests for relocations in the Membership Bylaw #84. For a summary, see Summary of unit allocation rules, based on Membership Bylaw #84

Please note that our external waiting list is closed. We will advertise through CHFT when it opens.

The following refer to the maintenance / physical plant.

Maintenance Bylaw

Section 3. Unit Maintenance:

Painting and wallpapering – see also Wall Covering and Paint Policy and Move-Out By-law #41
– Windows
– Floor coverings – see also Floor Covering Policy
– Appliances

Section 6. Improvements by members

e) Alterations/renovations approved by the Co-op and undertaken by a member remain the permanent property of the Co-op.

(f) Upon termination of Occupancy no compensation will be given for said alteration/renovation.

– and see also Maintenance Renovation By-law #35

Section 7. Move-outs and Move-ins – see also Move-Out By-law #41

(b) Move-Ins

i) On move-in, a unit inspection will be carried out by the Co-op in the presence of the new member. A report on the condition of the unit will be signed by both the new member and the Co-op.

Section 8. Inspections

Move-Out By-law #41

In the Preamble:

  • Members will not be penalized for normal wear and tear.
  • Conversely, the Co-op will make every effort to ensure that units are in reasonably acceptable condition when members move in, but will not guarantee an “as new” condition.

Section 1. Inspections
– 1.5 Any agreements between in-coming and out-going members must be documented in writing and a copy filed with the Co-op office.

Section 2. Floor and wall covering – see also:
Floor Covering policy and Wall Covering & Paint Policy (linked below)

Section 3. Renovations by the member
Sections 4 & 5 – Payment for damages, including partial payment
Section 6. Responsibilities of the co-op (to be charged outgoing member)
Section 7. Expectations of in-coming members (moving in)
The Co-op cannot restore a unit to its original condition, or guarantee a relocating member that their new unit will be in as good condition as the one which they are vacating.
-7.2 and 7.4 major deficiencies

Maintenance Renovation Bylaw  #35

Part A
About permanent approved renovations
–  4. Renovations approved by the Co-op as permanent Renovations and undertaken by a member remain the permanent property of the Co-op unless other arrangements were made at the time of the approval.
– 7. Upon termination of Occupancy, no compensation will be given for any renovation.

Part C: Types of Renovations

1. Permanent Approved Renovations
These renovations become a permanent part of the unit and the property of the Co-op. They will not be restored to previous condition for subsequent in-coming members. However, they must be well done and inspected by staff.

2. Temporary renovations

3. Bonded temporary renovations

Part D:
Specific types of renovations, such as electric, air conditioner, plumbing, dishwashers, removal of fixtures, basements, a list of some previously approved renovations.
– The section on air conditioning for the mid-rise does not reflect the new window installation over the past few years. Please consult Management.

Floor Covering Policy

Rules about wall-to-wall carpeting – installation, who owns it, etc. Approvals needed for changing co-op installed carpeting or tiling.

Wall Covering & Paint Policy

Wallpaper policies including type, moving. Painting including information about ordering paint from the office (paint ordering procedure) and paint order form.

Floor Plans

Please note that individual units may have changed somewhat. Kitchens in some units have been remodelled. For example, some 3-bedroom mews units now have an open plan second floor, not an enclosed kitchen. Floorplans do not reflect these changes.

Occupancy Bylaw

Section 3.5 (e) says that before returning the maintenance deposit, the co-op can deduct any amount which the member owes because the unit was not left in the condition required under the co-op by-laws.

Section 5 Members Units includes maintenance and repair, privacy, damage by fire.

Why is patio drainage important (Wilton Street units)

Information for Wilton Street members with patios:

Commentary:
Without proper drainage, that is, surface drainage and subsurface drainage, the following may occur:
–  water may soak into the building foundations;
–  the patio itself may settle/subside, throwing it off-level;
–  general flooding may occur;
–  landscaping may be ruined;
–  and insects and bacteria may breed in standing water causing health issues, etc.

Descriptor and remedies –
Our midrise patios use 2’×2′ cement tiles, with gravel underneath.

Between these tiles there are gaps which are needed for drainage. They should be filled only with sand and kept free of soil, clay, and weeds ;

To avoid /prevent clogging with in the gaps and into the gravel, a geotextile layer (landscape fabric) can be useful. This would also prevent the drain pipe from becoming clogged with weeds, soil, dirt, debris, and gravel ;

There should be a gradient (pitch, slope, fall) towards the drain, of at least one percent ( 1 %) — or better still — two percent ( 2% ) . This would represent the equivalent of a quarter inch (¼ ” ) for every foot (1.0’) or three and a  quarter inches (3 ¼”) for thirteen feet (13 .0 ‘) .

** For future reference only : — the so-called “French drain” might also be used for patio drainage. This drain is a lined ditch, filled with gravel, sloping towards the drain.

Addendum to the Maintenance Committee minutes of September 13, 2017.

A downloadable copy of the memo: