forms

Forms used by Woodsworth

These are all downloadable from this page. Some are also available in the Photocopy Room on the 2nd floor. Or ask staff.

You may want to keep a copy of the completed form. Members can photocopy for free. (Limits per month.)

Accessibility and accommodation

Accommodation for disabilities request forms

These forms are to be used with the procedure for requesting accommodation for residents with disabilities.

– The request is completed by members. Give to Management for followup. Management will contact you in order to work out an accommodation plan for you.

Arrears and evictions

From the Occupancy Bylaw. Used by the co-op for these procedures.
Evictions and arrears

Board notices to members or committees

Notice to appear – NTA:
These forms are for a Notice to appear for arrears or other issue .

A notice that tells a member that they must attend a Board meeting due to arrears or another reason. There are also forms to document any decision by the Board of Directors for arrears or for non-arrears situations and official notices to the member(s) to give them of the decision to evict. The Occupancy Bylaw also has performance agreement forms for arrears and non-arrears situations.

– Completed by the Corporate Secretary or designated director or Management as directed. This may be part of an eviction procedure.

Request for appearance – RFA:
This form is for a Request for appearance at a Board meeting (RFA) to attend a Board meeting. This is not an eviction procedure.

– Completed by the Corporate Secretary or designated director or Management as directed.

See also: Email to members from the co-op

Committees

Committee expense form – for reimbursement or advance (finance and budget)

Committee expense form

– To be completed by committee chair or designated person and given to Management for a cheque to be drawn.

Creating a new committee, a request form

A request to form a new committee or sub-committee. See Organizational Bylaw.

Committee request form

– To be completed by one or more members and give to Management for the Board agenda.

Confidentiality and Conflict of Interest Agreement

Confidentiality and conflict of interest agreement

– Completed by directors and committee members. Give to Management for tracking and filing.

Code of Conduct

Woodsworth Code of Conduct
Applicable to all members, volunteers and staff.

Directors

Consent Form for Directors for Sharing Information

Schedule E: Consent Form for Directors for Sharing Information
Based on PIPEDA.

Director’s Ethical Conduct Agreement

Schedule C: Director’s Ethical Conduct Agreement
– Completed by directors.

Elections

Board nomination form

Nomination form for the board of directors (elections)

Nomination form for elected committees and delegates

Nomination form for Committees and Delegates

– Forms are completed by candidates. The Elections Committee uses these forms for the co-op elections. For more information, contact the committee at elections@woodsworthcoop.ca

Email to members from the co-op

Electronic communications agreement

This gives Woodsworth permission to email a member documents such as general members’ meeting agendas and other notices. The Organizational Bylaw Article 26.2 , Giving Notices, Electronic Mail (d) and Delivery about Electronic Mail (e) describes this requirement.

– Completed by member, give to Management for implementation and tracking.

Human rights

Human rights complaint form

Human rights complaint form

Form for making a complaint to the co-op about a violation of the co-op’s Human Rights By-law. The Board does not have to wait for a specific complaint but will deal with specific situations where there are reasonable grounds to believe a breach of the By-law has occurred. For more information, see the Human Rights Bylaw.

– Completed by members. Give to Management or to a director. The Board must deal with the complaint by assigning a Complaints Officer. See Human Rights Bylaw Attachment A for the procedure.

Incident report form

Incident report form

What happened? List full names of anyone involved. List anything that may have contributed to the accident or problem (e.g. poor lighting). Describe outcome (e.g. harm, damage).

– Member should complete it and give it to Management.

Membership, relocation, long-term guests, and sublets

Occupancy Agreement

Occupancy Agreement: Schedule A, Occupancy Bylaw #82

This must be signed by members when they accept a unit in Woodsworth.

Long-term guests and Turning 16s who already live in Woodsworth with others must sign this agreement after membership approval by the Board of Directors. Without this agreement, they are not members.

– Completed by Management. Signed by members and witnessed by Management.

Membership application

This is only available to applicants when they attend an information session hosted by the Membership Committee. Completed forms are part of the membership application process and after the applicant is accepted or refused, they are kept on file by Management.

Internal relocation application form

Internal relocation request form

A request to join the internal moves list. There is an overview of unit allocation procedures, based on the Membership Bylaw #84. For more information, see the Membership Bylaw.

– Completed by members. Give to Management to be added to the internal waiting list.

Long-Term Guests

Application form: Request for long-term guest status
– Completed by members. Given to Management for Board agenda.

Long-term guest agreement

After a guest is approved as a long-term guest, Management will contact the member about signing the long-term guest. Required for applying for membership as a resident or guest in a member’s unit.

– Completed by Management after Board approval. Signed by long-term guest and members in the household. Witnessed by Management.

Sublets (sub-occupancy)

The Occupancy Bylaw discusses the regulations for sub-occupancies.

Sub-occupancy request form

The first step in co-op approval of a sublet (sub-occupancy) based on the Occupancy Bylaw.

– Completed and signed by all members in the unit and the sub-occupants. Give to Management for Board approval.

Sub-occupancy agreement

Sub-occupancy agreement

Sublets are approved by the Board of Directors if the sublet is for more than one (1) month. The agreement must be signed before the sub-occupancy begins. For more information see, the details – Occupancy Bylaw.

– Completed and signed by all members in the unit and the sub-occupants, witnessed by Management. Filed with Management.

Work orders – a link to online form for repairs

Work Order Request Portal
– Completed by members. Retrieved by Management for follow-up.

Work Order Evaluation Form
– Completed by members. Give to Management.

This online system eliminates the need to fill out physical work order forms.
The system will notify you every step of the way.
If you prefer, paper forms are available in the Photocopy Room.

Steps to complete your online Work Order Form:

Go to www.bit.ly/workorderportal .

In How Can We Help: Be sure to put your unit number / address first and then a short description of the problem.

In Tell Us More About It: Put in as much detail as possible so our maintenance team will understand where to diagnose and how to fix the issue you are experiencing.

Please also add your preferred date and time of entry for maintenance to enter your unit (this will act as giving permission to enter).

If you have any files such as filled out-physical work orders, documentation regarding previous services conducted in your unit etc., please attach these under the “Files” section.

If you have any photos to show the issue you are experiencing, you can attach them as well.

In Contact Information: Include your unit number, phone number and email address.
Without your unit number, your work order will not be able to be processed as we will be unsure where we need to direct our services.
Without your phone number, we are unable to set up an appointment with you for maintenance and/or a contractor to enter.
Without your email address, you cannot get updates through this system.

Select the box next to the “Receive Email Notifications” to ensure your work order progress is shared with you. This will keep you up-to-date during the work order process. (include your email address in Contact Info along with your phone number.)

Now scroll down and click submit!