Return the completed form to the office to join the internal waiting list.
There is an overview of unit allocation procedures, based on the Membership Bylaw #84.
Woodsworth Housing Co-operative
A non-profit housing co-op in the St. Lawrence Neighbourhood, Toronto, Canada, since 1979.
Woodsworth forms and instruction manuals. Others are attached to bylaws.
Return the completed form to the office to join the internal waiting list.
There is an overview of unit allocation procedures, based on the Membership Bylaw #84.
For directors, officers, committee members and staff members.
I copy for Board or committee chair, 1 copy for Management for filing.
Organizational Bylaw #83 Schedule B: Confidentiality and Conflict of Interest Agreement
– Copy needed for Management files and the Board or committee.
TO: Woodsworth Housing Co-operative Inc.
I am signing this Agreement as a director, officer, committee member or staff member of the co-op.
CONFIDENTIALITY
1. I understand that this Agreement applies to
(a). Personal information about co-op members and applicants.
(b). Confidential information about co-op staff.
(c). Confidential information about the co-op or co-op business.
2. I understand that the above is considered confidential information even if I learn about it from a source unrelated to my position with the co-op and even if it is publicly available.
3. I will not tell anyone any confidential or personal information
• that I know through my position with the co-op
•. that I learn at meetings related to my position with the co-op, or
•. that I know about in any other way.
4. I will not disclose, or permit disclosure of, any confidential or personal information in any other way.
5. I will safeguard confidential or personal information that I may have.
6. The only exception is when I am authorized by the board or the co-op by-laws to disclose the information. If I am not sure whether information should be kept confidential, I will ask the board for a decision about it.
7. I agree that the above obligations apply while I have my position with the co-op and after I no longer have that position or any connection with the co-op.
8. I will always give the board any information requested by the board. When I no longer have my position with the co-op, I will return all co-op papers and property to the co-op.
9. While I have a position with the co-op, I will not gossip about the co-op or its members or employees.
CONFLICT OF INTEREST
10. Whenever I am involved in a decision or action of the co-op, I will put the best interests of the co-op ahead of my personal interests and the interests of my relatives and friends.
11. A conflict of interest is where I take part in a decision that benefits me or a relative or friend in a way that is different from most co-op members.
12. I understand that some conflicts of interest are prohibited and some situations are manageable as stated in the Organizational By-law.
• Prohibited conflicts. I will not become involved in any conflict of interest that is prohibited.
•. Manageable situations. If I am involved in a potential conflict that is manageable, I will follow the applicable rules as stated in the co-op’s Organizational By-law.
13. I promise that I will declare any conflict of interest or situation that could become a conflict of interest as stated in the Organizational By-law. If there is any doubt, I will report the situation to the board, or any committee that I am on, and they will decide if it is a conflict of interest.
14. I promise that I will abide by the conflict of interest rules and definitions in the Organizational By-law. I promise to ask if I have any questions or there is anything I don’t understand.
15. I also agree to abide by any legal and government requirements about conflict of interest that are not included in co-op by-laws.
GENERAL
16. I understand that this Agreement is a binding legal document and I have had the opportunity to obtain legal or other advice before signing it.
Date: ____________________
Signature: ________________________
Print Name: ________________________
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Updated September 2023
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