Booking the Penthouse or Board Room

  • To book the penthouse party room or the second floor board / committee room, please contact the co-op office.

    • Penthouse – top floor – your fob will open the room.
    • Board room – 2nd floor – You need to contact On-Call to have the room opened for you.
       
  • Using the Penthouse party room as a common room:
    If the penthouse room is not reserved for a meeting or for a private event, feel free to use the room as a lounge. Your fob will unlock the room. Be sure to clean up after yourself!
     
  • Outdoor space: You cannot reserve the roof deck for a private event. It is always available for use by the members even if the room is reserved. Your fob gets you out onto the roof deck.
     
  • WiFi: both rooms have passworded WiFi. You may find the Penthouse password in the "manuals" three-ring binder on the media bench / TV stand in the penthouse.
     
  • For more information about using the party room, see the Penthouse Room Use Policy.

Penthouse Party Room Window Signage Restriction

PARTY ROOM USERS – New Restriction on Window Signage / Decor

Please note that we have recently installed heat controlling / UV blocking window film on the Party Room windows and sliding doors in order to cut air conditioning costs, prevent fading and reduce glare on the television. Please do not decorate or post signage on these surfaces — the film will tear when the adhesive (i.e. stickers, decals, suction cups, glue, putty, scotch, masking, painter’s and removable double stick tape.) is pulled off.

NB: Damage incurred will impact room deposits and or future room use privileges where applicable.

The sidelight beside the main party room door has a white board where you are encouraged to post your room booking when in use. There is no film on this glass – because it is not exposed to the sun. Decor & signage can be applied there as long as it does not obstruct the view for On-Call safety purposes.

Your cooperation is appreciated.

Penthouse Refurbishment Sub-Committee

2015-04-11

Penthouse Room Use Policy

Woodsworth Housing Co-operative, Inc.

Approved as a policy at a General Members' Meeting on June 19, 2014.

(Replacing a policy approved Sept 19, 1991 which was revised as The Use of the Penthouse / Community Room and Outdoor Patio Bylaw (# 40) on Oct 5, 1995; and approved as policy during consolidation, Sept 30, 2010.)

Preamble

The Penthouse Room is a welcoming, safe space for the members of Woodsworth Co-op and its purpose is for the use and enjoyment of all residents of the co-operative. The use of the room will not interfere with the rights of the members to the quiet enjoyment of their homes.

1.  Purpose

The Penthouse Room is for the private use of members and is available free-of-charge for use as a drop-in centre; for co-op, social, business, recreational and educational events and Board approved-community events; and for members’ private events.

Members follow the Bylaw <policy>, Reservation Form terms, Booking Agreement, and approved Guidelines when booking and using the Penthouse Room.

1.1 Patio The rooftop patio is a common area for all co-op members and is not available to be booked for private use during an event or at any other time.

2.  Managing Expectations

Woodsworth members expect other members to respect their peace and quiet, while members using the penthouse room expect to be able to entertain their guests in a reasonable fashion.

a)  Members must use co-op speakers (or equivalent off-the-floor speakers) for amplifying music.

b)  Under Toronto Municipal Code 591, playing of loud music is prohibited between the hours of 11:00 pm to 7:00 am, the next day, and to 9:00 am on Sunday and Statutory Holidays.

c)  In case of emergency, members should contact Woodsworth staff or, after hours, On-Call.

d)  On-Call and Woodsworth staff have the authority to shut-down any event if the behaviour of attendees violates Woodsworth bylaws and/or liquor laws.

e)  Woodsworth Co-operative may ban a member or members from using the penthouse room for a period of time for extreme or repeat disruptions or violations of this bylaw <policy>.

3.  The Penthouse Room as a Drop-In Centre

The Co-op encourages the use of the Penthouse Room as a rich resource for community building and member initiatives are welcome.

From Monday to Sunday, the Penthouse Room is open as a drop-in centre from 7:00 a.m. to 11:00 p.m. (laundry-room hours), except when it is booked for an event.

When using the Penthouse Room as a drop-in centre:

a)  Members use their own door-fob to access the Penthouse Room; otherwise the door will be open during the day.

b)  Members are responsible for their own items, including food and drink as no lock-up is available

c)  No alcohol is permitted to be sold, but alcohol may be consumed

d)  The member(s) using the Penthouse Room will be responsible for returning the room to a clean and orderly condition immediately after use.

4.  The Penthouse Room as an Event Space

In addition to the Penthouse Room as a Drop-In Centre, this room can be booked for events – co-op events, member-sponsored events, and member private events.

4.1 Hours

The Penthouse Room is bookable for these events on a first-come, first-served basis during these hours;
9:00 a.m. to 11:00 p.m.* Sunday to Thursday **
9:00 a.m. to 1:00 a.m. Friday and Saturday
* includes set-up and clean-up
** in the event of a long weekend or a statutory holiday, hours may be booked to 1:00 a.m.

4.2. Co-op Event

Events organized by the Co-op have priority over other events and may be booked up to a year in advance. Example: Social Committee events, Committee meetings, Board of Director events, etc.

a)  These events are open to members, their long term guests and children.

b)  No alcohol is permitted to be sold at this type of event, but alcohol may be consumed.

c)  No fee is levied. No damage deposit is required. Reservation Form must be completed.

This type of event is booked through the co-op office.

4.3 Member-Sponsored Event

Events sponsored or organized by a member, whether occasional, weekly or monthly, may be booked up to six months in advance. Example: Pilates, glee club.

Member for-profit events may also be booked up to six months in advance, to a maximum of four events per year per member. Example: jewellery sale, art-show, professional seminars, etc.

a)  These events are open to members, guests and to the general public.

b)  Events may be advertised locally and within the co-operative.

c)  No alcohol is permitted to be sold at this type of event, but alcohol may be consumed.

d)  No fee is levied. No damage deposit is required. Reservation Form must be completed.

e)  Members may not charge an admission/cover-charge to any function where alcohol is served. However, fees may be collected for educational seminars, courses, etc.

This type of event is booked through the co-op office and upon confirmation from the office, the member posts the information on the calendars outside the Penthouse Room. On the day of the event, the Member may write the details and hours of their event on the display board outside the Penthouse Room.

4.4. Member Private Event

Event organized by a member (s) and attended only by invited family, friends and guests known to the member. Example: wedding reception, anniversary party, birthday party, etc.

a)  The Penthouse room may only be booked by a member for his or her own personal event, and this member will act as host of the event and be in continuous attendance. Guests at parties or events will normally have been invited personally by the member.

b)  The general public is not allowed and there can be no intent to profit from the sale of alcohol.

c)  Private events cannot be publicly advertised.

d)  A member can only have one open booking at a time, i.e. he or she cannot book another event until the upcoming event has happened or been cancelled.

e)  The member who booked the event must be present throughout the event and takes full responsibility for their guests’ behaviour and the noise level.

f)  No fee is levied. A damage deposit as set by the Member Schedule of Fees is required. Reservation Form and Booking Agreement must be completed.

g)  The member will meet with On-Call, or other designated members, for access to the Penthouse Room at the beginning of the booking period.

h)  If damage occurs, the member will be notified and all or part of the damage deposit will be used, otherwise the damage deposit is cancelled within 10 days after the event.

i)  If there is damage in excess of the deposit amount, the assessed amount will be attached to the member’s housing charge, to be paid over time on a monthly basis.
Any dispute over damages, or other deductions from the deposit may be appealed (in writing) to the Board of Directors within 14 days of notice of such deduction by the Co-op.

This type of event is booked through the co-op office and the member making the booking posts the information on the calendar in the Penthouse Room. On the day of the event, the Member may write the details and hours of their event on the display board outside the Penthouse Room.

5.  Alcohol at private events

No alcohol is permitted to be sold at this type of event, but alcohol may be consumed. According to the AGCO (Alcohol and Gaming Corporation of Ontario), a “private place” is defined as an indoor place to which the public is not ordinarily invited or permitted and is not available for rent to the public for occasional use. A Special Occasion Permit (SOP) is not required for a function at a private place if there is no sale of alcohol and events are only for invited guests. Members may not charge an admission/cover-charge to any function where alcohol is served.

6.  Co-operative’s Liability

Woodsworth Housing Co-operative Inc. assumes no liability for any injury to person or damage to personal property which may occur in the course of member sponsored/private events in the Penthouse Room. Woodsworth Housing Co-operative Inc. abides by all federal, provincial and municipal laws, including the Fire Code, which assesses the maximum number of people allowed to use the Penthouse Room, currently 88 people.

Important:

PARTY ROOM USERS – New Restriction on Window Signage / Decor
See

Penthouse Window Signage Restriction

Penthouse Use Survey, 2014

The Penthouse Usage Committee has been listening to member concerns about noise and the Penthouse party room.

How can we provide the space for members to have private parties without impacting negatively on their neighbours?

Apart from re-installing small wall-mounted speakers that members must use for amplified music (this is in the proposed bylaw), we are interested in your feedback about managing the penthouse room.

You can answer using the paper survey (in the Weekly of Feb 2) or even better, do it online!

If you do it online – on your own or work computer or on the member or library computer – it will save us the time of entering your print responses into the program!

It will take just a few minutes of your time now, but save us a lot of meeting time at the next GMM!

This survey is passworded – usual password – same as bylaws.

Click to take survey on SurveyMonkey.

SURVEY CLOSES – February 11, 2104 at 7pm.

Thanks from the Penthouse Usage Committee
Eileen, Jill and Frances

Common Area Decorating Policy

WOODSWORTH HOUSING CO-OPERATIVE, INC.

COMMON AREA DECORATING POLICY
Approved at the GMM on April 9, 1992

 

Preamble:

Our basic premise is that this process will be guided by committee involvement and democratic decision making. This recognizes that a "majority vote" is the basis for decision making and that as a result various individuals may not have their taste satisfied. Generally common areas should use a consistent colour scheme and where possible projects implemented inside members' units should provide more than one final colour to choose from.

The Maintenance Committee would respond to the need for consultation on decorating issues and would implement the following process under the direction of the Board of Directors:

  1. The Maintenance Committee would set up a subcommittee to deal with a specific cycle of consultations. (i.e., specific project might be painting the townhouse garage doors, or re- finishing the medium rise lobby).
  2. Members of the subcommittee would seek out the options for implementing changes for the specific project. The options would be reported to the Maintenance Committee. Depending on the range of options, the Maintenance Committee and the subcommittee would agree on the time frame under which the project would proceed.Three basic stages make up the process:

     

    1. (a)  Choosing: arriving at the aesthetic choice(s) within the co-op, would include but not be limited to the options of:

       

      1. i)  retouching/refinishing;
      2. ii)  keeping current colour/material; and
      3. iii)  doing nothing;
    2. (b)  Ordering: negotiating with suppliers; and
    3. (c)  Implementing: installing and applying materials.
  3. The subcommittee would research the proposed options and include information on repeating the option originally used. The first step in the research process could include committee and member consultation to narrow the options to be pursued.

 

  1. A "cost-benefit" analysis would be prepared for the options available. Sample materials and colours would be put on display for members' viewing. A trial site could receive a proposed treatment or a display could be set up to put the information in context (e.g., in or outside of the office).
  2. The Woodsworth Weekly would be the official method of communication with the membership. The names of the subcommittee members would be published to provide the membership with individuals to contact for clarification. The results of the consultation process will be reported to the membership in a format that indicates the ranking and proportions of support for each options as well as the numbers of members participating in the process. (It is suggested that the process allow for a two-week feedback period after the results are reported to facilitate reactions to the dominant choice).
  3. In the case of a "split decision” the committee reports back to a general meeting or at a special meeting on the topic.
  4. Unbiased expert(s) would be consulted in regard to colour and design, and include considerations of psychological effects and the quality of light.
  5. Uniformity of choice would be a guiding principle. Where possible, to be flexible, a limited choice of harmonious colours would be offered.
  6. The implementation schedule is announced and carried out.Points of Access to the Process
  1. Need for a project is flagged by the Board/Finance planning process, staff input and/or an interested member’s letter to the Maintenance Committee.
  2. Committees and the Board work with staff to clarify whether or not there are enough funds available to justify initiating the research and consultation process.
  3. If the project is deemed relevant in the near future a subcommittee will be formed. This will generally be co-ordinated by the Maintenance Committee. The subcommittee will need to provide a mix of perspectives and a degree of objectivity.
  4. Member input may be needed to narrow or limit the range of options to be considered.
  5. Members will be requested to respond to options offered for a vote to prioritize them.
  6. Members will have the right to question the report on the results of the voting. It must be acknowledged that a few individuals' resistance will not void the process.

Consolidated up to April 2010 and adopted September 30, 2010.