These policies, approved by Editorial Committee and its predecessor, the Advisory Council, flesh out the Newsletter By-Law and should be used in conjunction with that.
The Newsletter By-law deals with some content issues and procedural issues relating to rejection of submissions.
Board Reports: The board of directors will be asked to submit regular reports (at least once a month) to The Weekly.
[Advisory Council: June 17, 1998]
Libellous Material: see the Newsletter By-law. [Advisory Council: November 19, 1998]
Personal Attacks: The Newsletter By-law requires rejection of submissions that are libellous or harmful. The following guidelines may be used in deciding if a submission is harmful:
(1) submissions may criticize decisions of the board, committees and staff;
(2) submissions may disagree with the opinion of another member;
(3) criticism should focus on the substance of the decision or opinion rather than the person or people who made the decision or expressed the opinion;
(4) criticism should focus on substance rather than motives or personalities; and
(5) criticism may be harsh but should not be insulting.
[Editorial Committee: May 6, 1999]
Anonymous Letters and Name Withheld:
Anonymous letters are not accepted. Every submission to The Weekly must identify the member or staff person submitting the item. No articles will be published in The Weekly unless it is signed by the author of the submission.Names of those submitting articles may be withheld by the editor at the request of the author only in the following circumstances:
+ where the article contains confidential information about the author (e.g., income status, state of health) which directly relates to the topic of the article or letter
+ when an unidentified item is received, an Editor has a discretion to reject it or become the submitter of the item.Fillers do not need to be identified if they are submitted to help the Editors fill gaps and not for publication in a particular issue.
[Advisory Council: November 19, 1998; Editorial Committee: June 17, 1999; Editorial Committee: May 8, 2003]
Medium of Submissions:
Submissions may be submitted as email (preferred) or on paper. [Advisory Council: November 19, 1998; amended, Editorial Committee: February 4, 1999; Editorial Committee: May 3, 2016]
The Weekly prefers to receive emailed submissions.
Getting submissions in our email inbox means that editors don’t have to copy-type.
If members don’t have access to a computer at home or work, they may use the member computer on the second floor or the free WiFi in the Penthouse and 2nd floor meeting room with their own device.
The Weekly prefers text in the body of an email, rather than attachments.
This ensures that software incompatibility won’t stop the editor from opening an article. It also means that editors won’t risk a virus from clicking on a link in an email.
Members can also attach a copy if you wish, but it may not be opened.
The Weekly will continue to welcome handwritten articles. There is a metal locked box on the second floor near the elevator.
To help make sure the editor doesn’t overlook an submission, members are requested to put “Please publish” or “for the Weekly” with the headline in the Subject of the email.
A distinctive subject line is especially useful if someone is sending more than one article – editors won’t overlook a second article from the same sender.