Maintenance Committee Operating Guidelines

Maintenance Committee Operating Guidelines

The purpose of the maintenance committee is to oversee maintenance, repairs, and general upkeep of the coop’s buildings, property, common areas and grounds. The committee advises, supports, and makes recommendations to the board of directors on all matters of facilities management and maintenance.

See full document:

Approved by the Board of Directors, June 2017

The Hoarding Issue: a guide for Woodsworth


Hoarding generates health and fire hazards, and poses a problem for everyone. The challenge is finding means of dealing with it within the framework of cooperative principles.

Most hoarders do not recognize or acknowledge that they have a problem, and so others must step in to help ameliorate and hopefully turn around the situation. Hoarding is considered a mental health issue because it is involuntary and unconscious, and requires self-awareness remediation as well as “extreme cleaning” of one’s unit to remove fire hazards.

Continue reading “The Hoarding Issue: a guide for Woodsworth”

On-Call Service

For after hours emergencies.


For other emergencies – fire, ambulance, police – call 911.

For City of Toronto services and information, call 311.



Work Order Form (Maintenance Request Form)

The work order form is fillable on your computer –  click on WorkOrderForm (below) and type in your information and problem.

  • You will need to skip a line in the "Describe the Problem" block in order to type in that field. 
  • Use a separate form for each problem. 
  • Your form is not saved on this website. 
  • Staff do not monitor this website.
  • You must e-mail it to staff or print it out and give it to them.
  • And if you don't save it on your computer or print it out, your work order will be gone once you exit the page.


If you fill in the form online:

  • Save it as a PDF and email it to the office as an attachment.
  • Wse the Woodsworth staff admin e-mail address –
  • Use a clear subject for your e-mail, like Work Order.  Or Maintenance Request.


  • ​Print it out the completed form and deliver it by hand.


  • Print out the form and fill it in by hand. (Copies are also in the 2nd floor photocopy room.)
  • Printed work orders would need to be delivered to the Office or to their lobby mail box.


  • Save a copy on your computer, or
  • E-mail it to yourself, or
  • Photocopy the filled in form for future reference

PDF Help:

If you have a Windows computer, you will need to have Adobe Reader installed. If  you can't save the form with the filled in data, you probably need a newer version of Adobe Reader. Get the free software here from Adobe.

If you have an Apple computer with Safari browser, Preview allows you to save the filled in form on your computer.  After you open the form, click in the black tools on the bottom of the screen to open the form in Preview. Fill in the form there.
If you are using Firefox for Mac, choose Open with a different viewer (top right corner) and choose Preview.

Wall Covering Policy



Tabled at the GMM on September 22, 1992.
Approved at the GMM on February 9, 1993. (
Form updated on March 24, 2003)

See Maintenance By-law Section C, Unit Maintenance, 1. Painting and Wallpapering.

The underlying principle, agreed to at a General Meeting July 3, 1990, is that stripping of wallpaper and repainting of walls is the responsibility of the incoming member.

However, this only applies if the outgoing member has followed these rules:


1. Wallpaper must be dry-strippable.

2. Members must be aware that even dry-strippable paper leaves a paper residue on the walls when stripped.

3. The Co-op will pay the cost of rental of a wall-paper stripper for incoming members who wish to remove wall-paper.

4. Incoming members who are physically unable to do the work may be given assistance by the Co op.

5. The cost of “down time” to allow a member to strip wallpaper prior to moving in will be borne by the member moving in.


6. Only surfaces previously painted may be painted. (Do not paint smoke detectors, electric baseboard heaters, etc.)

7. Paint must be washable.

8. Members are responsible for painting their own units. The Co-op will cover the cost of sufficient paint to repaint the whole unit once every five years. This allowance may be claimed in installments, if the whole unit is not painted at one time.

9. A member will not generally be reimbursed for the cost of paint purchased individually.

10. Where a member is physically unable to carry out the painting, the Co-op may provide assistance.

11. Paint will be allocated to paint the whole unit every three years except in the case of Move-ins. Generally, members who are moving into a new unit will be allowed.

To order paint for that unit, regardless of whether that unit has received its quota, or whether the member had drawn the full allotment for the previous unit.

12. To compensate members for painting their own units the Co-op provides a range of approximately 300 colours, instead of 1 or 2. Members must order colours within the colour range if the Co-op is paying for the paint. We discourage painting with deeper toned colours, which subsequently are more difficult to cover.

13. It is possible to order oil-based paint for painting trim.

14. White ceiling paint is available as an additional allotment every three years, on a scale based on the size of the unit.

15. Basement stairs and floors: sufficient and proper paint is available on demand, although colour choice is limited.

16. At Move-in, primer paint will be made available to cover dark colours.

17. Members are responsible for the cost of cleaning paint from floors, walls, carpet or any other places it should not be.

18. See the Woodsworth Members Handbook for painting and wallpapering tips.


Members who wish to do anything to their walls other than paint or wallpaper, must apply to the Maintenance Committee for permission. Normally, anything stuck permanently to the wall, such as panelling, mirrored tile, or ceramic tile, would be considered a permanent renovation and if approved, become the property of the Co-op.



(Minor changes to the following procedure will not require membership approval, but must be published in the Weekly.)

1. Records will be kept for each unit, including a break down of rooms per unit, quantity of paint estimated per room, date and colour paint was distributed per room.

2. The allocation of paint is determined by a formula based on size of unit. Members may claim their paint allowance in installments, if the member wishes to paint less than the whole unit at one time.

3. The paint supplied will be middle-of-the-line Eggshell Latex, unless the member requests otherwise, for all rooms except as outlined in paragraph 4.

4. Members may order alkyd (oil-based) or Latex paint for kitchens and trim. If nothing is specified, semi-gloss will be supplied. Alkyd paint will be supplied for bathrooms.

5. Paint for trim, ceilings, and basement stairs and floors may be ordered as per the Painting Policy, clauses 8, 9 and 10.

6. Members must come in to the office to either choose their paint, or sign out a book of paint chips. When ordering paint, the member must fill out a Paint Order Form (see attached). The paint chip books must be signed back into the office before paint will be ordered.

7. Paint will be ordered, once a week on (Tuesdays). Members must have their order in no later than 5:00 P.M. on Monday. Any orders received after 5:00 P.M. on Monday will not be processed until the following Tuesday. Members may call the office, from Wednesday on, to arrange pick up of their paint. Other arrangements may be made for members physically unable to pick up their paint. This may be discussed with the Paint Co-ordinator.

8. Members must order colours within the colour range, if the Co-op is paying for the paint. The member may select from those colours whose first number is (EXAMPLE: 99YR 83/059).

9. The member may make his/her own arrangements with the Paint store for better quality or a greater quantity of paint, at his/her own expense. You must discuss this with the office staff.

10. No other arrangements will be made for reimbursement of cost of paint, except under exceptionable circumstances. (For example: No reimbursement for paint bought at any other store



Please read these instructions before you select or order your paint.

Your bathroom MUST be repainted in an oil-based paint.

Unless you specify otherwise, oil-based semi-gloss will be supplied for your kitchen and trim paint.

All other walls should be repainted in Latex (eggshell supplied unless specified otherwise).

All paints on the colour chips are numbered; you may select only from the chips that are in the first three rows.


*Once paints are mixed, they cannot be returned to the supplier.*

Date Ordered:

Unit: # Name:

Halls: # Kitchen: # Bathroom: #

Living room: # ______________ Dining room: # ______________ Sunroom: #

Ceiling (which rooms):

1st  Bedroom: # 2nd Bedroom: #

3rd Bedroom: # 4th Bedroom: #


OFFICE USE: Maximum Allowance: _____________________

Date Ordered:Date received:


Consolidated up to April 2010 and adopted September 30, 2010.